Solutions for PT Practices

Streamlined workflows designed specifically for physical therapy clinics. From patient intake to discharge, RehabDox transforms how your practice operates.

Who We Serve

Built for Physical Therapy Clinics

RehabDox is designed exclusively for physical therapy practices. We understand the unique challenges you face: complex documentation requirements, insurance authorizations, compliance demands, and the constant pressure to spend more time with patients and less on paperwork.

Whether you operate a single outpatient clinic, a multi-location practice, or a specialty PT facility, RehabDox scales to meet your needs with enterprise-grade capabilities and intuitive workflows.

  • Outpatient physical therapy clinics
  • Multi-location PT practices
  • Sports medicine and rehabilitation centers
  • Specialty PT facilities (pediatric, geriatric, orthopedic)
Physical therapist working with patient rehabilitation clinic
Streamlined Workflows

End-to-End Practice Automation

RehabDox automates key workflows across your practice, reducing manual work and improving efficiency.

Physical therapist working with patient rehabilitation clinic
Workflow

Streamlined Patient Intake

Eliminate paper forms and reduce front desk burden with tablet-based patient check-in. Patients verify their identity, confirm appointments, and sign all required consents digitally.

  • Identity Verification: Secure patient verification using DOB, SSN last 4, and ZIP
  • Digital Consent: Treatment, HIPAA, financial responsibility, and custom consents
  • Signature Capture: Touch-screen signature with IP and timestamp logging
  • Paperless Process: Zero paper forms from intake through treatment
Physical therapist working with patient rehabilitation clinic
Workflow

Voice-to-Text Clinical Documentation

Stop spending hours typing notes after patient visits. Record your clinical observations naturally through voice, and let AI generate professional clinical documentation.

  • Voice Recording: Capture session notes through natural speech during or after visits
  • AI Transcription: Advanced AI-powered transcription with medical terminology understanding
  • Note Generation: Automatic clinical note creation from transcriptions
  • Time Savings: Dramatically reduce documentation time per patient
Physical therapist working with patient rehabilitation clinic
Workflow

Automated Authorization Tracking

Never miss an authorization expiration or exceed visit limits again. RehabDox automatically tracks insurance authorizations against scheduled visits and alerts you before problems occur.

  • Authorization Entry: Record auth numbers, visit limits, and expiration dates
  • Auto Visit Counting: Automatic tracking of visits used against authorized
  • Expiration Alerts: Proactive alerts when authorizations approach expiry
  • Status Dashboard: Clear visibility of authorization status across patients
Physical therapist working with patient rehabilitation clinic
Workflow

Multi-Location Practice Management

Manage multiple clinic locations from a single platform with location-specific settings, provider schedules, and reporting while maintaining unified patient records.

  • Unified Platform: Single system for all locations with centralized management
  • Location Settings: Customize kiosk, consents, and schedules per location
  • Timezone Support: Proper scheduling across different timezones
  • Cross-Location Visibility: See all patient activity regardless of location
Role-Based Benefits

Solutions for Every Team Member

RehabDox provides tailored benefits for each role in your practice.

Practice Owners & Administrators

  • Multi-clinic oversight with unified dashboard
  • HIPAA compliance automated and audit-ready
  • Financial reporting and A/R tracking
  • Provider productivity metrics
  • Scalable subscription tiers as you grow

Physical Therapists

  • Voice-powered clinical documentation
  • AI-generated notes from voice recordings
  • Digital signature workflow for note signing
  • Multiple note templates for different visit types
  • Reduced administrative burden - focus on patients

Front Desk Staff

  • Tablet-based patient consent management
  • Automated patient check-in workflow
  • Insurance verification and eligibility
  • Easy appointment scheduling with calendar
  • Paperless intake eliminates filing

Billing Departments

  • Authorization tracking with visit counting
  • Automatic charge capture from visits
  • Complete visit documentation for claims
  • CPT code support with modifiers
  • Claims management and status tracking
Integrations

Powerful AI & Future Integrations

RehabDox leverages cutting-edge AI and is designed for seamless integration with your existing systems.

Advanced AI Technology

Cutting-edge AI for voice transcription with medical terminology understanding and intelligent clinical note generation from recorded sessions.

EMR Integration Ready

Architecture designed for future integration with existing EMR systems, enabling data exchange and workflow continuity across platforms.

Billing System Ready

Charge capture and claims management designed to integrate with clearinghouses and billing services for seamless revenue cycle management.

Telehealth Support

Telehealth appointment types with video conferencing URL integration, enabling hybrid in-person and virtual care models.

Mobile Ready

Responsive design with mobile app compatibility planned, allowing clinicians to document and access records from any device.

Notifications & Alerts

Email and SMS notification capabilities for appointment reminders, authorization alerts, and important practice updates.

Security & Compliance

Enterprise-Grade Protection

Your patients' data deserves the highest level of protection. RehabDox delivers.

HIPAA-Compliant Architecture

RehabDox is built from the ground up with HIPAA compliance as a core requirement. Every aspect of the system—from data storage to access control to audit logging—is designed to meet the Security Rule requirements.

Encrypted PHI Storage

AES-256 encryption for all Protected Health Information at rest

Comprehensive Audit Trails

Every PHI access and modification logged with user, timestamp, and IP address

Role-Based Access Control

Six user roles with granular permissions limiting access appropriately

Multi-Tenant Data Isolation

Complete data separation between clinics at the database level

Physical therapist working with patient rehabilitation clinic
Complete Transformation

Paperless Workflows from Consent to Clinical Notes

RehabDox eliminates paper at every step of the patient journey.

1

Digital Patient Registration

New patient information captured electronically with validation. No paper intake forms required.

2

Tablet Consent Signing

Patients sign all required consents on tablet/kiosk. Digital signatures stored securely with timestamps.

3

Electronic Check-In

Self-service patient check-in verifies identity and confirms appointment. No clipboard required.

4

Voice Clinical Notes

Clinicians document through voice recording. AI transcribes and generates professional notes.

5

Digital Signatures

Provider reviews and signs notes electronically with secure digital signatures.

6

Secure Digital Storage

All documents stored with HIPAA-compliant encryption. Instant retrieval, no file cabinets.

Ready to Transform Your Practice?

Contact us to learn more about how RehabDox solutions can streamline your PT clinic operations.

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